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The DOE Orange Button collaboration group has offered to work with any school interested in modernizing their procurement and contract administration by transitioning to digital for reducing project costs and enabling innovation, and to work with contractors and developers to learn about and leverage the efficiency of digital for easier access to surety credit.
School districts interact with various stakeholders in the procurement and administration of construction projects and are also subject to regulatory reporting and compliance. IT systems will often include the district accounting and administration, state and federal regulatory as well as various third party consultants that act as school representatives.
Streaming the processing and administration of project data not only saves schools districts directly, there are also savings for the contractors and supply chain that can result in lower contract costs.
Savings can also be realized with more effective risk management with predicative analytics to mitigate potential contract defaults.
School districts that are interested in participating simply offer to host Concept Proposals and respondents submit concept proposals following the Concept Proposal Bid Response Format.
School district engagement will result in viable concept energy proposals that can help reduce energy costs while providing resiliency, and possibly used to secure state or federal funding if the school district was interested in pursuing.
Steps for Participation
School District expresses interest in participating as a host for concept proposals, and as a stakeholder in the construction digital ecosystem. Other than being digital with data interoperability there are no changes to systems, process or administration of projects.
School District meets with prospective responders to collaborate on the development of concept proposals.
School District engages their customary procurement system providers and facilities team to explore how the district procurement system can transition to and leverage data interoperability in the procurement process.
School District engages their customary contract management system provider and facilities team to explore how the district procurement system can transition to and leverage data interoperability in the contract administration process.
School District accepts concept proposals for review and evaluation.
Next steps are determined, including possibly looking for grant funds to cover some or all of the project costs.
Grant Requests
There are a number of federal and state grant opportunities that might provide some or all of funding required.
The concept proposal could be utilized for a grant proposal.
School Districts Receive Data From
School Districts Send Data To
Data Sets Utilized
PG&E Self-Generation Incentive Program (SGIP)
PG&E On-Bill Financing - Customer and Contractor Handbook
Concept Proposal Bid Response Format
Contacts
Orange Button Collaboration Group
K. Dixon Wright
Surety Resource Connection
Al Gaspari
Principal - Customer Resiliency Programs
Pacific Gas and Electric
Procurement requirements for School Districts
Public Contract Code (PCC) Section 20111(a) requires school district governing boards to competitively bid and award any contracts involving an expenditure of more than $50,000, adjusted for inflation, to the lowest responsible bidder.
Annual Adjustment to Bid Threshold for Contracts Awarded by School Districts
Pursuant to the above calculation, and effective January 1, 2021, the SSPI has determined that the inflation adjusted bid threshold will increase to $96,700.
2018 San Diego County Counsel’s Office
Guide to Bidding and Contracting for School Districts and Community College Districts
2016 Orange County Superintendent of Schools
Competitive Bidding and Public Contracting Workbook
Procurement websites
The state maintains Cal eProcure for posting state projects out to bid
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